Do you run a successful cleaning business?
If you said “yes”, then you’ve probably spent a long time building it from the ground up, growing your client base, expanding your range, and learning as you go.
Running a commercial cleaning service requires a lot of organization, communication, and efficiency. If you don’t have one of those, you’re not going to get off the ground.
Luckily, in 2019, there are tools available that aid business owners in scheduling, payroll, GPS, and invoicing so you don’t have to keep track of every little thing. If you’ve ever wondered why you can’t find a good cleaning service app, look no further.
In this article, we’ll go over the best apps and software that will help you run your commercial cleaning business at maximum organization and efficiency.
Schedulers
If your cleaning business is running on several staff members, you should have a scheduling app. These provide you with a functional way to keep track of your employees and communicate to them any changes that may come up.
Housecall Pro
Housecall Pro is specific to the cleaning service world. It’s used to automate processes and workflow. Not only does it provide a scheduling component, but it’s fully integrated with mobile payment, online booking, dispatch, and invoicing.
All of its features make Housecall Pro a good option for an app to run your whole business from, but as we’ll see, there are many good apps that focus on different aspects of running your company.
7Shifts
7Shifts is a scheduling app that allows you to keep track of your employees shifts and calculates payroll at the same time.
If you’re a flexible employer, 7Shifts allows your employees to communicate with you and one another to switch shifts and discuss changes in processes.
Launch 27
Launch 27 is a great software that allows clients to schedule their own appointments via your website.
You can set it up to display availability and locations, flexible pricing, recurring appointments, and it accepts credit card payment for you. This software takes the hassle out of scheduling several different clients at once.
Check out this commercial cleaning business software that allows you to create customer referrals.
GPS
When you’ve got multiple workers and a fleet of vehicles on the job, it’s good to know where they are, and when. A GPS app allows you to keep track of where your staff is in real time, how long they spend at one job, and if they’re going to be late because of construction or gridlock.
Hubstaff
Hubstaff works as both software and an easy-to-use app. It has timesheet and scheduling features, but the best feature is its GPS monitoring
The GPS feature allows you to track and monitor mobile time vs. attendance, time spent driving vs. time spent at job sites and runs in the background to keep employees productive in the age of smartphones.
The last thing you want is an employee wasting a customer’s time and your money by spending too much time on their smartphone.
Fergus
This is another all-encompassing app that you could run your whole business through. It’s got employee and client scheduling, a team notice board, and in-app quoting and estimating. It’s GPS feature, however, takes the cake.
This particular GPS feature allows you to see who’s on the job and what tasks they’re supposed to be doing there, when the last time the employee was heard from and allows you to make quick scheduling changes when last-minute jobs pop up.
Invoicing
When you finish a job, it’s always on to the next one. If you don’t organize and keep track of your invoices, getting paid can be difficult. Fortunately, there are many great apps for sending out invoices and notifying you of late payments.
FreshBooks
FreshBooks makes your life easier. Simple. With this incredible software, you can create invoices in seconds, but that’s just the beginning. It allows you to automate as much or as little as you want.
You’re able to set up automatic payments and send auto-reminders to clients who haven’t paid their bill yet. If you choose, you can set up late fees, up-front deposits, and mark expenses as billable so that it’s included in your price. FreshBooks keeps track of all the money so you don’t lose any.
Jobber
Another multi-tool for running a service business, Jobber does a lot. It’s invoicing service has invoice templates, lets you set up invoice reminders, batch invoicing, payment tracking, and a history of a client’s paid invoices for your records.
Jobber does a lot beyond invoicing and its many features make it worth looking into as a multi-purpose app.
Timesheets & Payroll
It used to be a pain going through all of your employees’ timesheets and calculating what you owe everyone. With these apps and software, your payroll department is at your fingertips.
Swept
Swept keeps track of a lot of things. It’s a great app for the all-around organization of your cleaning business. One of its great features allows you to use GPS to track estimated travel times vs. actual travel times and rectify any discrepancies with your employees.
It also keeps track of timesheets down to the minute and calculates payment for all of your staff so you don’t have to. All of Swept’s organizational features are built to save you time as the person at the head of it all.
Apps for Paying Your Staff
We live in a digital world now and supplying paystubs is a thing of the past. Plus, it’s much easier for everyone to send and receive payments over software and apps
Payoneer acts as a facilitator between parties (like PayPal) and doesn’t take a cut, but you’ll have to pay an annual fee of $30 for their services. There’s a reason some of the biggest corporations in America use Payoneer and that’s because it’s easy and cheap.
So Which Cleaning Service App Is the Best?
You may have noticed that several of these cleaning service apps are all-encompassing apps that cover every aspect of running a service business.
Swept, Hubstaff, and Fergus are all great options to handle the entire logistical side of your business. So, which is the best cleaning service app?
Well, each one is great at something and not-so-great at something else, so you’ll have to do a bit of your own research and decide which features are most important to you.
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